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Event planning has been a challenge during the pandemic. Traveling to source venues as well as attending physical meetings has not been possible, leading to a virtual need for event planning. 

Thanks to virsitour, it is now possible to plan your next event with the help of virtual tours. Keep on reading for our best tips to plan your next event in a sustainable, cost-effective and time-efficient way. 

Pick the Right Location

Choosing the right location for your event is crucial when choosing a venue. Make sure that your attendees will enjoy all aspects of your event by considering the nature of it. Are your attendees traveling to attend? Or is it close to home? Make sure that your location is close to conveniences outside the main event for overnight attendees. For attendees who are not traveling, opt for venues with convenient parking or access to public transportation.

Finding the Right Venue

The right venue for your event is dependent on a range of different factors. Start by making a list of what your event requires. Consider which elements such as adequate parking, internal setup, cleanup, free Wi-Fi, and access to outlets for charging electronics. Make sure that your selected venue has enough space to accommodate the number of attendees that are invited to your event. Don’t forget to look for obstructions that may hinder a part of the room from seeing a screen, speaker, or stage clearly. Lastly, determine that the venue can comfortably accommodate the number of attendees and choose a venue where attendees have enough room to move around.

Keep Venue Sourcing Sustainable 

Sustainability is a priority for many. In addition to availing of the many sustainability practices in place at event locations, make sure to prioritize sustainability in planning your event. Traveling to source a venue for your event does not only take a toll on the environment, but also on your schedule. Using your time and resources efficiently will not only make for a more sustainable planning process, but you will also have the possibility of investing more time, money and energy into actually planning your event after having found the perfect venue.

Stay Cost-Effective

Venue sourcing can be expensive. Travel expenses, time spent sourcing locations and physically visiting venues pokes holes in any event planners profit margins. What if there was a way to find the perfect venues for all of your upcoming events from the comfort of your own office? We won’t leave you wishing. It is already possible to source venues for free using virsitour.

How To Use Virtual Tours

virsitour allows you to tour hotels, venues and virtual services all over the world. As the only marketplace allowing meeting and event planners to source hotels and venues virtually, you can check out numerous venues at an interesting location; without leaving your office. 

So, how do you get started? 

Simply sign up as a planner free of charge at virsitour.com to start viewing the directory of virtual site tours of hotels, venues and virtual services. From your account, you can also access the suppliers calendar to book a meeting for a more in-depth tour or demo of an interesting venue with the supplier. To make your planning process even easier, you can also manage your favorite locations and platforms by saving them to a list and creating an RFP. As an added bonus, you can also host virtual events using virsitour. 

Are you a meeting or event planner looking for a seamless, sustainable, and cost-effective way to plan your next event? Try virsitour and sign up free today!

For more information, visit virsitour.com

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